In June 2023, Post Office launched an investigation into a document found on Post Office’s systems in 2023 following a Freedom of Information Request and included identity codes describing a person’s racial origin, one of which an outdated and offensive term. This has now concluded and a report has been produced on its findings.
Post Office is committed to changing the culture of the business. We wanted to be fully transparent about the findings of the report and while it is an extremely difficult read, it’s important that we acknowledge what’s gone wrong in the past, so we can prevent failings in the future. We’ll continue to work with our Equity, Diversity & Inclusion team, networks and senior leadership to ensure we can continue to build a better Post Office for the future.
You can read a summary of the report findings here.
You can read the full report here (24pp)
You can read the full Etica report here (some personal data has been redacted).
Here is the conclusion from the report:
- Conclusions
4.1. The following points can be made based on my reading of the material supplied by POL (see para. 2.3), my own previous research, together with my psychological and investigative expertise (see Appendix 1):
4.1.1. In April 2023, Post Office Ltd (POL) received a request under the Freedom of Information Act for documents that were used by the Security Team between 2008-2011. Eight documents were supplied to comply with the request, one of which had seven identity codes that described racial origins, one of which used the outdated and offensive term ‘REMOVED*’;
4.1.2. The descriptors of the codes were believed to have been produced by the State and used in law enforcement and the wider Criminal Justice System;
4.1.3. Project May was established by POL to undertake a ‘fact find’ to identify any earlier use of the offensive terms within documentation discovered during Discovery searches or otherwise, in order to properly contextualise any use during the post-2012 period. Please also refer to the Project May ToRs (para. 2.3c, Ixvii) for further details;
4.1.4. ETICA (Global) were requested to be an Ethics Monitor to undertake an independent check of the practices of the ‘fact find’;
4.1.5. Based on the Final Report and all documentation provided by POL (see para. 2.4), it is my considered opinion that the ‘fact find’ was comprehensive, timely, and conducted with professionalism, demonstrating objectivity throughout;
4.1.6. All actions and decisions made appear to be well-founded and thorough – I have no concerns at this stage;
4.1.7. I could find no evidence to suggest any form of unconscious bias, however, as this was a ‘fact find’ exercise, and not a criminal investigation, there are no video/audio files or transcripts of interviews that I could analyse to determine any potential unconscious bias and its impact. The Project May team (for whom I was provided Curriculum Vitaes) appear to be suitably trained with regards to unconscious bias;
4.1.8. Overall, I agree with all conclusions in the Project May (Phase 1) Final Report.
*Post Office has chosen not to publish this term here. It is referenced in other documents as part of this investigation.
Ben Tidswell, Senior Independent Director, said:
“As we said last May when this document came to light, the language used in it is completely abhorrent and we welcome the outcome of the investigation. Diversity is central to Post Office life today and we are committed to continuing our journey to ensure equality, diversity and inclusivity is at the heart of what we do to support Postmasters in their communities.”
Karen McEwan, Group Chief People Officer, said:
“The language used was utterly abhorrent, and I would like to reiterate Post Office’s condemnation of its usage. Since joining the business in September 2023, I have been actively supporting the ongoing efforts to change the culture of the organisation. We have a zero tolerance policy towards racism and any form of discrimination, and actively work to create an environment where every colleague feels valued and respected.”
Juliet Lang, Leadership and Culture Director, said:
“The report is an extremely hard read, and rightly so – the language used in the document was unacceptable and it is imperative that we understand how it came to be. Today’s Post Office is focused wholeheartedly on fostering a culture of respect and inclusion for all colleagues, and over the years we have made significant progress to strengthen our D&I processes, educate colleagues and ensure robust processes are in place, including commissioning an independent audit of our ED&I strategy.”